Track job application emails from Gmail & Outlook (Pro)
Connect Gmail or Outlook and your calendar, work the Review inbox, stop tracking a sender, and disconnect.
Let your inbox keep it up to date
On Pro, connect Gmail or Outlook and your calendar. Confirmations, recruiter replies, rejections and interviews attach themselves to the right application, and the people at the company are saved with it. A real recruiter who writes to you is shown as the recruiter; a team mailbox, like a talent acquisition address, is saved as a contact. When you track an email from a company, FAFJ looks back through the past year of mail from that company (and from its recruiting firm, if one is involved), so earlier replies, interviews and rejections join the application. A rejection updates the status but stays on your list until you archive it. To bring in what you applied to before you joined, click Recheck past email under the mailbox in Settings → Email & calendar and choose 1, 3 or 6 months: FAFJ reads the confirmations and rejections from that time and fills in the applications you already sent.
On Google’s permission screen, tick every box (Gmail, Calendar, Drive). If one is left unticked, FAFJ says so; connect again and tick it.
A recruiting firm often works on more than one search. When it writes about a different role, FAFJ puts that on the role’s own application, or adds one named after the firm (like True Search client) when the company isn’t named yet; rename it when you learn who it is. Replies stay with the conversation they belong to.
An email FAFJ is sure about goes straight onto its application’s timeline (and into Recent activity on your dashboard), so it never shows in the Review inbox. Anything unclear waits in your Review inbox instead of guessing: attach it to one of your applications (type part of the company or role in Attach to; the list is A to Z by company), or click Add as a new application (only the company is needed, and its name is looked up from the sender’s domain), paste the posting’s link and click Process to fill in the rest, or tick several to add them, attach them all to one job (Attach to job) or delete them at once. A job already on your list is joined, never added twice. A message you took off a job with Not this job says which job it left. Mail from someone you never want tracked, like a job alert? Click Don’t track this sender (or tick several and click Don’t track senders): their messages leave the Review inbox and later ones are skipped. Settings → Email & calendar lists them under Senders you don’t track, with Track again.
When you disconnect a mailbox or calendar in Settings → Email & calendar, FAFJ asks whether to keep what it added or delete it: its emails or meetings on your timelines, its Review inbox messages and the people saved from it. Your applications stay either way. The text of emails and meetings is kept for 12 months after their date, then deleted; the timeline entry (subject, date and sender) stays. We read mail only to find messages about your job search, and never send mail for you. Your calendar is only read: FAFJ never adds, changes or deletes events.
When FAFJ says to check the sender
Job scams often come from a personal address (like a Gmail account) or from a web address registered days ago to look like a real company. FAFJ holds an email like that in your Review inbox under Check the sender, says which it is, and names the sender’s domain. Be careful with anyone who asks for money, bank details or your ID.
- Know them? Click It’s legit, trust this sender. The email goes on its application (or stays in the Review inbox for you to add), and later ones from them come straight in.
- Don’t? Click Ignore this sender from now on. Their messages leave the Review inbox and later ones are skipped; Settings → Email & calendar lists them, with Track again.
